Privacy Policy

Last updated: 5/31/2026

1. Responsible Party

Responsible for data processing is:

Filery Rename
Markus Egon Kuhn
Walter-Hohmann-Str. 13
45128 Essen
Germany
Email: renamer@markus-egon-kuhn.de

2. Overview of Data Processing

This privacy policy informs you about the nature, scope and purpose of the processing of personal data when using our application "Filery Rename". Personal data is all information that relates to an identified or identifiable natural person.

3. Data Processing when Using Filery Rename

3.1 Application Architecture

Filery Rename is a desktop application that is installed on your device and runs there. The documents you want to process are analyzed on your device, but the extracted text is sent to AI services for analysis and the resulting metadata is stored encrypted on our servers.

3.2 Text Extraction and AI Analysis

For text extraction and analysis of document content, we use the following services:

• OpenAI (GPT-4o-mini): For text analysis and extraction of relevant information
• Anthropic (Claude-3.5-Sonnet): For advanced text analysis for premium users

When using these functions, the text extracted from your documents (not the complete documents) is transmitted to the servers of our AI service providers. The results of this analysis are then stored as metadata encrypted with your personal key on our servers. We have entered into data processing agreements with these service providers and ensure that data processing is in accordance with GDPR.

3.3 Metadata Storage

The metadata extracted from your documents is encrypted with your personal key and stored on our servers. This metadata includes information such as document type, date, sender, recipient and other structured information extracted from the document.

3.4 Account Data

For the use of premium features, the following data may be processed:

• Email address
• First and last name
• Payment information (processed by our payment service provider)
• Usage statistics (number of processed documents)

4. Legal Basis

The processing of your personal data is based on various legal bases in accordance with Art. 6 GDPR:

• Processing for the fulfillment of the usage contract (Art. 6 Para. 1 lit. b GDPR)
• Your consent (Art. 6 Para. 1 lit. a GDPR)
• The preservation of our legitimate interests (Art. 6 Para. 1 lit. f GDPR)

5. Data Security

We use technical and organizational security measures to protect your data against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security measures are continuously improved in accordance with technological developments.

5.1 Data Encryption

For premium users, we optionally offer AES-256 encryption for extracted metadata.

6. Your Rights

As a data subject, you have the following rights:

• Right to information (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to deletion (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object (Art. 21 GDPR)

You also have the right to complain to a data protection supervisory authority about the processing of your personal data.

7. Changes to the Privacy Policy

We reserve the right to adapt this privacy policy so that it always meets current legal requirements or to implement changes to our services in the privacy policy.